How to Hold Effective and Productive Meetings in Teams

Teams is a collaboration tool from Microsoft with a complete solution for online meetings, team collaboration, and chat. The platform is Microsoft's fastest-growing service with several million daily users. In the past year, there has been a significant increase in the number of Teams users. Below, we have compiled 7 simple tips on how you can hold more effective and good meetings in Teams. 

1. Keep Control of Meetings with the Calendar in Teams

With the calendar in Teams, you can have an overview of the meetings scheduled throughout the week. By hovering your mouse pointer over the appointment, you can see the meeting agenda. You can synchronize Teams with Outlook for a full overview. 

2. Use the Camera

Even if you cannot meet in the same room, you can see each other via the camera. Encourage participants to use the camera so that you can see each other's facial expressions. If you are in a place with a lot of background noise, you can use custom backgrounds in Teams or blur the background.

3. Record the Meeting

Is there someone who cannot attend when the meeting takes place? Then you have the option to record the meeting, which you can share with others.

4. Collaborate over Teams in Office 365

The programs in Office 365 are integrated into Teams so that colleagues can work together on different files. This makes projects more effective and prevents them from stalling if an important person in the project is absent for various reasons. You can both share and collaborate on different files during meetings and channels. Additionally, the integration with Office programs means you have access to all documents no matter where you are, and you have automatic backup of your work in OneDrive.

5. Keep an Eye on the Meeting Time

How many times have you experienced going over the scheduled meeting time? Teams has included a notification when there are 5 minutes remaining of the scheduled meeting, so you get a reminder to wrap up the meeting.

6. Good Equipment Makes You Seen and Heard Better in Meetings

Who hasn’t experienced a meeting participant having poor sound quality or a camera that makes them look different from themselves? There is equipment that is Teams certified and makes the user experience in Teams much better.

7. "Together Mode"

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